Location
Shah Alam, Malaysia
Hybrid: 2 days work-from-home
Permanent role with flexible working hours
Reporting Line
Reporting to Malaysia Operations Manager/Regional/Country Manager (Singapore)
Overview
We are supporting a European logistics and shipping organisation in hiring an experienced Logistics / Project Executive to manage end-to-end shipment execution and client coordination.
This role requires a hands-on professional who can independently manage logistics operations while maintaining strong client communication and service delivery standards.
Key Responsibilities
- Coordinate with clients and suppliers on cargo readiness, collection and shipment requirements
- Source suitable freight solutions and sailing schedules based on shipment needs
- Liaise with carriers and partners to obtain freight rates and manage bookings
- Coordinate with overseas offices for pricing, shipment execution and status updates
- Handle full shipment lifecycle including:
- Booking confirmation
- Documentation preparation
- Shipment tracking
- Delivery coordination
- Monitor shipment progress daily and provide timely updates to clients and stakeholders
- Prepare quotations and invoices accurately and within required timelines
- Ensure smooth execution of logistics operations while maintaining service quality and responsiveness
Requirements
- Around 8–10 years of experience in logistics, freight forwarding or shipping operations
- Strong understanding of end-to-end logistics and freight processes
- Ability to manage shipments independently with minimal supervision
- Professional communication skills when dealing with clients and stakeholders
- Detail-oriented with strong coordination and problem-solving abilities
- Ability to work in a fast-paced, operational environment
Preferred
- Experience handling project logistics or complex shipments
- Exposure to regional or international shipment coordination