Department: Exploration
Reporting to: Head of Exploration
Commencement Target: December 2025 / January 2026 (Immediate availability preferred)
Job Objective
To provide comprehensive administrative and operational support to the Exploration Department and other departments as required.
Key Responsibilities
- Manage all incoming and outgoing correspondence, ensuring proper registration and filing in designated systems or folders.
- Handle invoice control — registration, updates, and coordination with relevant departments and contractors.
- Support IT & Data Management Executive in managing technical data transfers via DHL or email.
- Coordinate business travel and home leave arrangements (flight, hotel, forms, and expense settlement).
- Schedule and organize meetings, appointments, and hospitality for guests.
- Maintain both digital and physical filing systems.
- Handle confidential document transportation and assist with cheque clearances as needed.
- Support Secretary to GM and Admin HR in planning and executing internal and external events (CSR, anniversary, team building, etc.).
- Answer and redirect phone calls for the Kuala Lumpur office.
Requirements
- Diploma or equivalent in Business Administration or related discipline preferred.
- Minimum 3 years of administrative experience, ideally in an oil & gas or energy-related organization.
- Proficient in MS Office Suite and document control systems.
- Strong organizational skills, attention to detail, and ability to multitask.
- Excellent communication and interpersonal abilities.
- Professional demeanor with discretion in handling confidential matters.